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Frequently Asked Questions

How do Board members get elected? What is the process?

Board members serve 2 year terms. Elections are held at the annual meeting in May. All Full members of the Pan receive a nomination form and a ballot before the meeting (2-3 weeks before). Nominations and ballots need to be sent in before the annual meeting, or the member can attend the meeting to vote or nominate. There are 10 seats on the board. President, Vice President, Treasurer, Secretary, and 6 Board members. The board meets twice a month from September to June, and adjourns for the summer. At these regular meetings, new full members are voted on, contracts and partnerships are voted on, vendors wishing to become partners with the Pan give presentations on their services or products, and general information is discussed.

How does the Pan donate to charity? Where does the money come from? Who does the Pan donate to?

Charitable causes (donations, scholarships, etc.) are funded by the Pan’s charitable foundation. The Pan Gregorian of Connecticut Charitable Foundation, Inc. holds its Annual Dinner Dance in October, with all profits donated to charity or put towards their scholarships. An ad book is printed for the dance, with ads from most of the members’ restaurants and the Pan’s vendor partners, of which all profits go towards the charitable donations and scholarships as well.

Pan Gregorian donates or has donated to:

The Greek Children’s Fund – The mission of the Greek Children’s Fund, affiliated with MemorialSloan-Kettering Cancer Center and Schneider Children’s Hospital, is to provide financialassistance towards the daily, non-medical needs of Greek, Cypriot and Greek-American childrenand their families. One of the primary objectives that the GCF has achieved is an endowed program at MSKCC that will secure its services to Greek patients in perpetuity. Over $100,000 donated.

The Hellenic Society Paideia – The Hellenic Society Paideia is a non-profit organization dedicated to educating students of all ages about the Hellenic Language & Culture. It began as a small group of university students in 1977, and now has chapters in several states, Brazil, and Greece. Paideia provides educational lectures, establishes Greek & Byzantium classes in universities and high schools, grants various scholarships, & has study abroad programs to Greece. Currently, its largest campaign is to construct Hellenic Centers with Greece Orthodox chapels & ancient Greek amphitheaters in American universities. Over $500,000 donated.

Saint Basil Academy – The Saint Basil Academy is a national not-for-profit philanthropic center for the Greek Orthodox Archdiocese of America which provides love, shelter, food, education, protection, and a home for her orphans, children of chronically ill or destitute parents, or children from broken homes. The Saint Basil Academy ministers to the whole child: mind, body, and spirit. The mission is to facilitate shelter, protection, love, and education in youth so they grow up to be healthy, wholesome, well rounded Orthodox Christians, as well as productive members of society with vision and hope. The Pan gives gift cards to all the children at Christmas season.

Cooley’s Anemia – Cooley’s Anemia (thalassemia major) is an inherited blood disorder, common in people whose ancestors came from the shores of the Mediterranean Sea. Studies indicate that 2-5% of Americans of Italian descent and 5-10% of those of Greek lineage may carry a gene for thalassemia. Over $50,000 donated.

Donations also to:

Hellenic College Holy Cross Greek Orthodox School of Theology
Children’s Charitable Open
American Red Cross
Omar Coffee Cup Golf Tournament
Scholarships – Awards 6 $2500 scholarships yearly to high school seniors who are planning to attend a four year college and are a member of a Greek Orthodox Church in Connecticut.

When do the restaurants get checks, how are they figured?

Most manufacturer rebates (except Pepsi and Nestle/Vitality) are paid out on the following schedule:

All rebates from Q1 and Q2 are paid in Q3, all rebates from Q3 and Q4 are paid in the following

Q1.Pepsi rebate is paid yearly in March, for the previous January to December.

Nestle/Vitality rebate is paid quarterly, on the following schedule: Q1 is paid in Q2, Q2 is paid in Q3, Q3 is paid in Q4, and Q4 is paid in the following Q1.

All rebate payouts are dependent on the manufacturer’s getting their information/checks in on a timely manner. So, if a major manufacturer is late, they will delay payments.

The above schedules are only true if manufacturer checks are on time.

The manufacturer reports what the restaurants have purchased through the approved suppliers that are eligible for rebates, or ‘bill back’. They also report how much in ‘off invoice’ (fixed pricing, deviated pricing, contract pricing, etc.) purchases are made. The bill back amounts are then divided up amongst the members depending on their usage, minus costs.
Distributor dividends are paid out yearly in May, for the previous January to December.

Each supplier pays out an agreed upon percentage, varying from supplier to supplier (1%-3%, also could be based on size of order), to the Pan, which is then divided up amongst the members depending on their usage, minus costs.